Before the Site Visit
Approximately 12 months prior to the site visit, the chief executive officer of the institution will receive notification that a site visit is due. At that time, a proposed site visit date will also be presented. It is noted that should an alternative site visit date be desired, the program will have the opportunity to request one. The chief administrative officer of the institution and the program director will receive this notification.
The program director will also receive a number of forms to be completed and returned to the Commission. These include:
- Confirmation Site Visit form
- Institutional officer’s data forms
- Program and personnel data forms
- Accreditation Standards
- Self-Study Guide (paper and electronic copy in Microsoft Word)
- Site Visitor Evaluation Report (SVER)
- Evaluation Policies and Procedures Manual
- Affiliated Sites Form
- Previous Site Visit Report (if applicable)
- Transportation and Hotel Information Form
Once the requested information has been received in the Commission office, another mailing will be sent confirming the site visit date. This mailing typically occurs in May the year before the visit is scheduled. The program director will receive the following information:
- Confirmation of site visit date
- Information regarding
- State Board participation
- Site Visitor Screening lists
- Conflict of Interest Policy (PDF)
In August the year before the visit is scheduled, the Commission forwards the following information to the program:
- Frequency of Citings Report
- Third Party Comments policy (PDF)
Frequency of Citings
The frequency of citings report is included to provide program administrators and faculty with information related to the areas of non-compliance cited by visiting committees of the Commission.
Finally, approximately three months prior to visit, the program receives a final mailing from the Commission which includes:
- Names of participating site visitors
- Suggested agenda
- Documentation of activities
- Instructions for site visitors
- Site Visitor’s Evaluation Report (SVER)
- 5-year data profile
- Third Party Comments policy (PDF)
- Chairman’s letter to residents
- Post-site visit survey
When a single advanced dental education program is to be evaluated, the visit will be one-day in length. The site visit committee will be composed of two Commission-appointed site visitors with expertise in the appropriate discipline.
One of the assigned consultants will serve as the chairperson of the visit, will contact the institution prior to the on-site review and will lead the opening and closing sessions of the on-site evaluation.
When more than one advanced dental education program is to be evaluated, the site visit will be 1.5 days in length. The site visit committee will be composed of one Commission-appointed discipline-specific site visitor for each advanced dental education program. The exception to this is in oral and maxillofacial surgery. Two consultants will be assigned to evaluate oral and maxillofacial surgery programs regardless of the total number of advanced education programs to be evaluated. In addition, a staff member from the Commission on Dental Accreditation will attend the visit and serve as the chairperson. The Commission staff member will be in contact with the institution prior to the on-site review and will lead the opening and closing sessions of the on-site evaluation.
NOTE: If the advanced dental education program is to be evaluated in conjunction with a comprehensive dental school site visit, please refer to the Predoctoral/Comprehensive Dental Education portion of this web site for further information.