Before the Site Visit
Approximately 12–24 months prior to the site visit, the chief executive officer of the institution and the administrative officer of the program will receive notification that a site visit is due. At that time, a proposed site visit date will also be presented. Should an alternative site visit date be desired, the program will have the opportunity to request one.
The program administrator will receive a number of forms to be completed and returned to the Commission in preparation for the upcoming site visit. These include:
- Confirmation Site Visit form
- Institutional officer's data forms
- Program and personnel data forms
- Sites Were Instruction Occurs form
- Site Visitor Evaluator's Report (SVER)
- Self Study Guide (a paper copy and an electronic copy in Microsoft Word)
- Accreditation Standards
- Evaluation Policies and Procedures Manual
- Last Site Visit Report
Once the requested information has been received in the Commission office, another mailing will be sent confirming the site visit date. This mailing typically occurs in March/April the year before the visit is scheduled. The program director will receive the following information:
- Confirmation of site visit date
- Information regarding State Board participation (DOC)
- Site Visitor Screening lists
- Transportation and Hotel Information Form
- Conflict of Interest Policy (PDF)
- Frequency of Citings Report
- Third Party Comments Policy (PDF)
Finally, approximately 2-to-3 months prior to visit, the program receives a final mailing from the Commission which includes:
- Names of participating site visitors
- Site Visit Planner
- Instructions for site visitors
- 5-year data profile
- Chairman's letter to students/residents
- Post-site visit survey
Programmatic visits that involve a single disciple will be 1.75-days in length. The site visit committee will be composed of two-to-three Commission-appointed site visitors. If it is the preference of the institution, a representative of the state's board of dentistry will also be invited to participate in the visits.
Programmatic visits that involve multiple allied programs will be 2.5-days in length. The visiting committee membership varies depending on the specific needs of the programs. In general, the committee will include: a Commission staff/representative, a Commission Allied Dentist (or National Association of Dental Laboratories representative), and Commission consultants with expertise in the specific disciples being evaluated. If it is the preference of the institution, a representative of the state's board of dentistry will also be invited to participate in the visit.
Note: If the program is being evaluated in conjunction with a comprehensive dental school visit, please refer to the Predoctoral/Comprehensive Dental Education portion of this web site.