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CODA Communicator: Summer/Fall 2013


A Message From the Chair
CODA Updates
Major Actions of Interest 
Actions of General Interest
Discipline Specific Updates
Meeting Highlights
Adopted Policy Revisions 
Deadlines for Programs Reports
Upcoming Hearings Meetings and Events
Call for Volunteers

A MESSAGE FROM THE CHAIR

The United States Department of Education has officially recognized the Commission on Dental Accreditation for another four years as the only accrediting agency for dental and dental related programs. This significant action through the Department's National Advisory Committee on Institutional Quality and Integrity (NACIQI) and the U.S. Secretary of Education continues to reinforce the Commission as the only body that fosters development of nationally accepted standards and continuous quality improvement for currently 1,447 programs and more than 50,000 students. The core of the Commission's mission is service for public benefit, and CODA has history of recognition by the Department of Education since 1952. Certainly the Department's most recent action underscores the positive impact CODA staff and volunteers have every day for students, graduates and the public. CONGRATULATIONS and thank you to all!

CODA accreditation safeguards educational programs, students in those programs, and the public's future oral health care needs. Improvements to this robust and complex CODA decision-making process occur on an ongoing basis though modification of CODA's policies and procedures. The Commission's ongoing decisions as described in the recently posted August 2013 Unofficial Report of Major Actions, described below, represent broad and meaningful input from all communities of interest. As my term on the Commission nears its end, I'm confident the Commission will move forward toward fulfilling its public service mission in the best ways possible. My personal service as Commissioner and Chair has been an honor and a career highlight. I'm truly thankful for this amazing opportunity to serve.

Dr. Kent Knoernschild
CODA Chair, 2012–2013

CODA UPDATES AVAILABLE ONLINE

You can always get the most up to date accreditation information on the Commission's website.

For the most current New and Revised Accreditation Standards, PLEASE visit the website.

Revised Accreditation Standards:

  • Orofacial Pain (remove intent statement Standard 5-4; immediate implementation)
  • Dental Anesthesiology (remove intent statement Standard 5-4; immediate implementation)
  • Dental Anesthesiology (Revision to Standards 2-4, 2-6, 2-7, 2-8, 2-9, 2-10, 2-17, 3-2, 5-3, and 6-1 and removal of words "proficient" and "proficiency"; implementation July 1, 2015)
  • Revised Standards and Self-Study DOCUMENTS (implementation January 1, 2014)
  • Dental Assisting
  • Endodontics
  • Orthodontics and Dentofacial Orthopedics
  • Periodontics
  • Dental Public Health
  • Oral and Maxillofacial Pathology

SUMMER 2013 COMMISSION MEETING HIGHLIGHTS

This year's Summer 2013 Meeting was held on August 8, 2013 and August 9, 2013. Visit the Post Meeting Actions page and download the August 2013 Unofficial Report of Major Actions.

Major Actions of Interest to All Accredited Programs

The Commission reviewed accreditation reports and took 337 accreditation actions on dental, advanced dental and allied dental EDUCATION PROGRAMS. View Accreditation Notices to download accreditation status actions from recent meetings.

The Commission granted initial accreditation to a total of nine (9) programs:

 Education Program
Number
 Predoctoral Dental Education
 1
 Advanced Education in General Dentistry
 1
 General Practice Residency
 1
 Orofacial Pain
 1
 Endodontics  1
 Pediatric Dentistry
 1
 Dental Assisting
 2
 Dental Hygiene
 1


Seven (7) programs received a formal warning that accreditation will be withdrawn in January 2014 unless the requested information, demonstrating compliance with the accreditation standards, is SUBMITTED prior to that time:

Education Program
Number
Dental Assisting
 3
Dental Hygiene
 1
Endodontics
 1
General Practice Residency
 2
 

The Commission discontinued the accreditation of twelve (12) programs:

Education Program 
Number
Dental Assisting
 3
Dental Hygiene
 3
Pediatric Dentistry
 1
General Practice Residency
 2
Advanced Education in General Dentistry
 2
Dental Anesthesiology
 1

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Adopted Policy Revisions

The Commission took action to revise existing policies and implement new policies. A summary of the major actions regarding new and revised policy are included for your review. For more in-depth information on the revised policies, please review the August 2013 Unofficial Report of Major Actions here and the Evaluation and Operational Policies and Procedures Manual.

Policy on Reporting Program Changes in Accredited Programs, with supplemental Guidelines document Providing further clarification on categories of changes, how changes must be reported to the Commission, and potential Commission actions.

Policy on Accreditation of Off-Campus Sites, with supplemental Guidelines document
Providing further clarification on categories of off-campus sites and how sites must be reported to the Commission.

Accreditation Status Definition "Intent to Withdraw"
Inserting language that states "The Commission reserves the right to require a period of non-enrollment for programs that have been issued the Intent to Withdraw warning."

Annual Fee Policy
Noting that the fee is doubled in the year of the program's regular interval site visit (CODA Action: 2/2013) and clarifying the Commission's actions when a program fails to pay the annual fee.

Policy on Electronic Submission of Accreditation Materials and Conversion Fee and Policy and Procedures Related to Compliance with the HEALTH INSURANCE Portability and Accountability Act (HIPAA)
Noting that CODA will not accept any program documentation which includes Protected Health Information (PHI) or Personally Identifiable Information (PII).

Effective immediately, a $1,000 penalty fee will be assessed when programs submit documentation that does not comply with the policy. A resubmission that CONTINUES to contain PHI or PII will be assessed an additional $1,000 fee.

See CODA Policy and Procedures Related to Compliance with the HEALTH INSURANCE Portability and Accountability Act (HIPAA).

Policy on Institutions Offering Both Accredited and Non-Accredited Programs
Revisions to apply the policy to all disciplines under the Commission's purview.

Additional Commission Actions of General Interest

Directing that the approved, draft Memorandum of Understanding between the Commission and the ADA be submitted to the ADA Board of Trustees.

Approving the establishment of a "Research and Development Fund" capped at $100,000 with a request to the ADA Board that the Fund be approved. If approved, the Commission directed an administrative fee of $25 per program beginning in 2014 to fund the Research and Development Fund.

Directing CODA to increase the frequency of the CODA Communicator Newsletter; establish a website separate and distinct from the ADA; and work with the Communications Department to expand communication with the communities of interest, including expansion of CODA events.

Commission Election Results

The Commission elected Dr. John Williams as chair of the Commission and Dr. Steven Schonfeld as vice-chair of the Commission for 2013–2014.

Commissioner Terms Ending in October 2013

The Commission acknowledges the following Commissioners whose terms will expire: Dr. Michael Biermann, Dr. Eric Carlson, Ms. Elizabeth Curran, Dr. Geraldine Ann "Geri Ann" DiFranco, Dr. Joseph Eliason, Dr. Kent Knoernschild (chair), Dr. Judith Messura (vice-chair) and Dr. Yilda Rivera Nazario.

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DISCIPLINE-SPECIFIC UPDATES: SUMMER 2013 CODA MEETING

PREDOCTORAL DENTAL EDUCATION

At the Summer 2013 meeting, the Commission directed circulation to the predoctoral community the Proposed Guidelines for Reporting Enrollment Increase in Predoctoral Dental Education (Contact the Commission office for more information). Comments on the proposed guidelines will be considered by the Commission in Winter 2014.

ALLIED EDUCATION

At the Summer 2013 meeting, the Commission adopted revisions to the following accreditation standards:

Immediate Implementation:

Dental Hygiene Education Programs
Implementation January 1, 2014:

Dental Laboratory Technology Education Programs

POSTDOCTORAL GENERAL DENTISTRY EDUCATION

At the Summer 2013 meeting, the Commission directed the following proposed revisions to the Accreditation Standards be circulated to the communities of interest for comment:

For Circulation until December 1, 2013:

Advanced General Dentistry Education Programs in Oral Medicine
Comments will be considered at the Winter 2014 CODA meeting.

At the Summer 2013 meeting, the Commission directed the following revision to the Accreditation Standards be implemented immediately:

Intent Statement to Standard 5-4

Advanced General Dentistry Education Programs in Orofacial Pain
Advanced General Dentistry Education Programs in Dental Anesthesiology

ADVANCED SPECIALTY EDUCATION

At the Summer 2013 meeting, the Commission adopted revisions to the following accreditation standards:

Implementation July 1, 2014:

Oral & Maxillofacial Radiology

DEADLINES FOR PROGRAM REPORTS*

 Deadline
Report
 November 15, 2013
Site Visit Progress Reports
 December 1, 2013
Initial Response to Site Visit Report
 December 6, 2013
Program Change Report, Request for Authorized Enrollment Report, Off-Campus Site Report and other general reports for Commission review in Winter 2014
*Contact Commission staff with specific questions about reports and deadlines.

NOTE: Program reports must not include Patient Protected Health Information (PHI) or Personally Identifiable Information (PII). A $1,000 penalty fee will be assessed when programs submit documentation that does not comply with the policy. A resubmission that continues to contain PHI or PII will be assessed an additional $1,000 fee.

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UPCOMING COMMISSION EVENTS AND MEETINGS

Open Hearings:

American Dental Association (ADA) Annual Session, New Orleans, Louisiana:
Thursday, October 31, 10 AM – 11 AM, HILTON NEW ORLEANS Riverside (HQ), Grand Salon Section 3/6
Saturday, November 2, 8 AM – 9 AM, HILTON NEW ORLEANS Riverside (HQ), Grand Ballroom C

Standards for Comment (by December 1, 2013):

Advanced Education in General Dentistry
Advanced Education in General Practice Residency
Oral and Maxillofacial Surgery
Oral Medicine
Dental Therapy

American Dental Assistants Association (ADAA) Annual Session, New Orleans, Louisiana:
Thursday, October 31, 4 PM – 5 PM, Westin Hotel on Canal Street, Room TBD

Standards for Comment (by December 1, 2013):
Dental Therapy

Winter 2014 Commission on Dental Accreditation Meetings:
Review Committee Meetings – January 6–10, 2014
Commission Meeting – January 29–30, 2014

CODA NEEDS YOUR HELP (CALL FOR VOLUNTEERS)

Commission Consultants (Site Visitors):
The Commission on Dental Accreditation is requesting nominations for the role "Commission Consultant" (Site Visitor) in the following disciplines:

Predoctoral National Licensure,
Oral and Maxillofacial Surgery Residency,
Oral and Maxillofacial Surgery Fellowship,
Orthodontics and Dentofacial Orthopedics Residency,
Craniofacial and Special Care Orthodontics Fellowship,
Dental Public Health,
Maxillofacial Prosthetics,
Dental Assisting,
Dental Hygiene,
Dental Laboratory Technology,
Advanced General Dentistry in Dental Anesthesiology,
Advanced General Dentistry in Oral Medicine, and
Advanced General Dentistry in Orofacial Pain.

Please contact the appropriate CODA staff manager for the nomination criteria and to request a nomination form. The deadline for consultant nominations is December 1, 2013. The Commission will review nominations at its Winter 2014 meeting and if selected, your term as a Commission consultant would begin in October 2014, following training.

Public Members (Review Committee and Commission)
The Commission periodically requests volunteers for public member positions on the Commission's Review Committees and CODA. The public member nominee must have a commitment to bring the public/consumer perspective to Review Committee/Commission deliberations. The nominee should not have any formal or informal connection to the profession of dentistry; also, the nominee should have an interest in, or knowledge of, health-related and accreditation issues.

Individuals interested in volunteering for a public member position on the Commission should contact Ms. Alyson Ackerman at ackermana@ada.org or 312-440-4660 to request the nomination criteria and a nomination form.

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STAFF CONTACT INFORMATION

Staff are available to answer any questions.