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CODA Communicator: Summer/Fall 2016

An Introduction from the Chair Summer 2016 Commission Meeting Highlights
Major Actions of Interest Adopted Policy Revisions
Actions of General Interest Upcoming Hearings, Events and Meetings
Discipline-Specific Updates Deadlines for Program Reports

 

An Introduction from the Chair

I am especiallpicture of female CODA's chairy proud to announce that, at its Summer 2016 meeting, the Commission on Dental Accreditation (CODA) adopted a Strategic Plan for 2017-2021.  During the past few months, the Commission and Staff engaged in concentrated development work that I know will strengthen CODA’s position as “a globally recognized leader for accrediting educational programs in the dental professions.”

I encourage you to review the new Mission, Vision and Value statements in the Accreditation Updates page on the CODA website.

In addition, the Commission not only took hundreds of accreditation actions but also directed staff to circulate many proposed revisions to Accreditation Standards for comment.  This involved a tremendous amount of detailed review and editing by our Review Committees and the Commission, and will do much to align CODA’s standards with current trends in education.

Review these standards, which are in circulation for a period of public comment, on CODA’s Hearings on Standards/Comments Due webpage.

My term on the Commission will end at the close of the 2016 ADA House of Delegates.  I thank the Commission for the privilege to serve as your CODA Chair.  I also want to thank my fellow commissioners and CODA staff for their dedication to develop and implement standards that support the continuous improvement of dental education programs.  It’s been an honor to work with you.

Dr. Karen West

Chair, Commission on Dental Accreditation (2015–2016)


Summer 2016 Commission Meeting Highlights

This year’s Summer 2016 Meeting was held on August 4 – 5, 2016. The Unofficial Report of Major Actions provides a summative review of the major activities during this meeting.

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Major Actions of Interest to All Accredited Programs

The Commission reviewed accreditation reports and took 325 accreditation actions on dental, advanced dental and allied dental education programs and recorded one (1) mail ballot on an advanced dental education program. Accreditation Status Actions can be found on the Commission’s website.

Three (3) programs received a formal warning that accreditation will be withdrawn in February 2017 unless the requested information, demonstrating compliance with accreditation standards, is submitted prior to that time.

The Commission affirmed the reported voluntary discontinuance effective date or planned closure date of seven (7) education programs, at the request of their respective sponsoring institutions.

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Adopted Policy Revisions

The Commission adopted the following revised policies with immediate implementation:
  • Due Process: Due Process Related to Review Committee Special Appearances; Due Process Related to Appeal of Accreditation Status Decisions; Due Process Related to Denial of Initial Accreditation; and Due Process Related to Withdrawal of Accreditation
  • Function and Procedures of the Appeal Board
  • Mechanisms for the Conduct of the Appeal Hearing
  • International Predoctoral Policies and Procedures
  • International Predoctoral Dental Education Site Visits
  • Policy on Simultaneous Service
  • Time Limitation for Review of Applications
  • Criteria for Granting Accreditation
  • Policies and Procedures for Accreditation of Programs in Areas of Advanced Education in General Dentistry
  • Coordinated Site Visits
  • Invoicing Process for Special Focused Site Visits
  • Site Visitors: Allied Education in Dental Hygiene
  • Site Visitors: Allied Education in Dental Assisting
  • Site Visitors: Allied Education in Dental Therapy
  • Rescheduling Dates of Site Visits
  • Reporting Program Changes in Accredited Programs
  • Policy on Non-Enrollment of First Year Students/Residents
  • Policy on Enrollment Increases in Advanced Dental Specialty Programs
  • Policy on Advertising
  • Conflict of Interest
A red-lined version of the changes made to policy, as well as the current Evaluation Policies and Procedures manual, can be found online.


Additional Commission Actions of General Interest

CODA Quality Assurance and Strategic Planning

Prior to the Commission’s summer meeting, the Commission conducted a one-half day strategic planning mega issue discussion. The Commission reviewed the report of the Standing Committee on Quality Assurance and Strategic Planning and took several actions, including:

  • Adopting the proposed Mission, Vision, and Values statements, and the proposed 2017-2021 CODA Strategic Plan, effective January 1, 2017.
  • Revising documents which contain the Mission, Vision, and Values statements, effective January 1, 2017.
  • Directing submission of a resolution to the 2016 ADA House of Delegates to amend CODA’s Rules to incorporate the new Mission statement, effective January 1, 2017.
  • A PDF of the complete CODA Strategic Plan 2017-2021 is available on the Commission’s Accreditation Updates page.

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UPCOMING COMMISSION HEARINGS, EVENTS AND MEETINGS

Proposed Standards Circulated for Public Comment are due December 1, 2016 and June 1, 2017. Read Hearings on Standards/Comments Due for the list of standards open for comments and their respective due dates.

2016 American Dental Association (ADA) Annual Meeting Hearing on Standards

The Commission will conduct a hearing on accreditation standards at the 2016 ADA Annual Meeting on Friday, October 21, 2016 in Denver, Colorado, from 10:00 a.m. to 11:00 a.m. in the Hyatt Regency Denver, Level 3, Centennial Ballroom F. Please verify the room location upon arrival.

Winter 2017 Commission on Dental Accreditation Meetings:

  • Review Committee Meetings – January 9-13, 2017
  • Commission Meeting – February 2, 2017 (Closed Session) and February 3, 2017 (Open Session)

For a more comprehensive list of all upcoming meeting dates, read Review Committee and CODA Meeting Dates 2016-2017.

DISCIPLINE-SPECIFIC UPDATES: SUMMER 2016 CODA MEETING

The Commission adopted revisions to the following accreditation standards:

  • Accreditation Standards for Advanced Education in General Dentistry, Advanced Education in General Practice Residency, and Advanced General Dentistry Education Programs in Dental Anesthesiology, Standard 3-1 and Advanced Education in General Dentistry, and Advanced Education in General Practice Residency, Standard 3-2, with implementation July 1, 2017.
  • Accreditation Standards for Advanced General Dentistry Education Programs in Orofacial Pain, with implementation July 1, 2017.
  • Accreditation Standards for Dental Assisting Education Programs, Standards 2-9k, 4-10g, 4-10 intent statement, and 5-1, with immediate implementation.
  • Accreditation Standards for Dental Hygiene Education Programs, Standards 2-15 and 4-4, with immediate implementation, and Standard 3-6 with implementation July 1, 2017.
  • Accreditation Standards for Dental Laboratory Technology Education Programs, Standard 4-3j, and 4-3 intent statement, with immediate implementation.
  • Accreditation Standards for Advanced Specialty Education Programs in Dental Public Health, Standard 2, with implementation January 1, 2017, and Standard 4-5 and 4-7, with immediate implementation.
  • Accreditation Standards for Advanced Specialty Education Programs in Prosthodontics, Standard 6, with implementation January 1, 2017.


Deadlines for Program Reports

*Deadlines for many Program Change Reports are June 1 and December 1. Please refer to the Program Changes and Other Report Guidelines page for details. The Commission expects programs to adhere to published deadlines. These deadlines allow sufficient time for the appropriate Review Committees and the Commission to review the report and determine whether the change could impact the program’s potential ability to comply with the accreditation standards. You may also contact Commission staff with specific questions about reports and deadlines.

Anytime  Applications for programs pursuing CODA accreditation; The first opportunity for the Commission to consider the program, provided that the application is in order, could be approximately 12 to 18 months following the application submission date. 
November 15, 2016 Deadline for Progress Reports related to Site Visits for Commission review in Winter 2017.
December 1, 2016 Deadline for Initial Response to Site Visit Report for Commission review in Winter 2017.
December 1, 2016                                               
Deadline for Program Change Report
Request for Authorized Enrollment Report
Sites Where Educational Activity Occurs Report
Teach-Out Report
Other reports for Commission review in Winter 2017


NOTE:  Program reports and documentation must not include Patient Protected Health Information (PHI) or Personally Identifiable Information (PII).  A $1,000 penalty fee will be assessed if a program submits documentation that does not comply with the CODA policy on privacy and data security.  A resubmission that continues to contain PHI or PII will be assessed an additional $1,000 fee. Review the Policy on Privacy and Data Security Summary for Institutions/Programs on CODA’s website.

Programs are also reminded that they must comply with CODA’s Electronic Submission Guidelines.

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Staff Contact Information

Commission staff are available to assist you.