Application Procedures
Please take time to review the ADA Exhibit Guidelines, Rules & Regulations below before completing the application process.
Application and Contract for Exhibit Space) US and Canadian Exhibitors
Deadline for application: January 22, 2010
Applications received on or before January 22 will be assigned space in priority point order. All applications received after January 22 will be assigned booth space in date stamp receipt order.
All applications must be submitted with a $1,000 deposit per 10' x 10' space in order to be processed. Applications received after March 12, 2010 must be submitted with full payment for booth space. A certificate of liability insurance is due with application and deposit/payment.
Complete the one-page Application and Contract for Exhibit Space and return via mail to:
American Dental Association
Attn: Exhibition
The Northern Trust Company
350 N. Orleans Street
Lockbox 92344
Receipt and Dispatch 8th Floor
Chicago, IL 60654
If you have questions about, or need assistance with, the application process please call the ADA Exhibit Office at 312-440-2876 or email exhibit@ada.org.
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Application for International Exhibitors
Non-U.S. companies wishing to exhibit their products or services at the ADA World Marketplace Exhibition should contact:
 Dr. Davorka Turkalj
Suvison Europe S.R.L.
Via F. Turati 16, 00040
Ariccia, Italy
Tel: +39-06-933-3406
Web site: www.suvison.com
E-mail:
After applying for exhibit space with Suvison, please complete the ADA Application and Contract for Exhibit Space below.
- Application and Contract for Exhibit Space (US and Canadian Exhibitors) | PDF file/498k
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Exhibit Guidelines, Rules and Regulations
- Exhibit Guidelines, Rules and Regulations | PDF file/514k
- Exhibit Guidelines, Rules & Regulations for International Exhibitors | PDF file/501k
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Cancellation or Reduction of Exhibit Space
Cancellation or reduction of booth space after October 4, 2009 must be made in writing to the ADA. The date of cancellation shall be the date that the ADA receives the written notice. If the ADA does not receive any notice of cancellation, in writing, the exhibitor will be liable for 100% of the total fee for booth space.
Both the exhibitor and ADA acknowledge that, in the event the exhibitor has to cancel, ADA will sustain substantial monetary losses that cannot precisely be determined. Due to the difficulty of determining and detailing these losses, the exhibitor agrees to pay the following as liquidated damages (and not a penalty) if they cancel or downsize their booth space.
If written notice of cancellation or reduction of booth space is received on or before March 12, 2010, exhibitor agrees to pay a cancellation fee equal to $1,000 per 10’ x 10’ booth space. If written notice of cancellation or reduction of booth space is received after March 12, 2010, exhibitor agrees to pay a cancellation fee equal to 100% of the total fee for booth space. All cancellation fees are payable immediately upon cancellation. These cancellation fee terms will apply regardless of the execution date of the application.
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Sample Certificate Of Insurance
Each exhibiting company must include a Certificate of Insurance with their application. A sample of this important document is below.
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