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CODA Communicator: Winter/Spring 2019

An Introduction from the Chair Upcoming Hearings, Events and Meetings 
Winter 2019 Commission Meeting Highlights  CODA Extra  
Major Actions of Interest Deadlines for Program Reports
Actions of General Interest  CODA Staff


An Introduction from the Chair

image of Dr. Arthur C. JeeIt is with sadness that I write the Introduction to this edition of the CODA Communicator, as it was meant to be written by CODA’s Chair (October 2018-January 2019), Dr. Loren J. Feldner. To our sorrow, Dr. Feldner passed away unexpectedly on January 17, 2019.

At our session on February 7, we held a moment of silence in honor of our dear friend and colleague. As he would have enthusiastically done so himself, we then carried on with CODA’s ever-evolving work of dental accreditation.

In addition to taking accreditation actions on various dental programs and adopting updates to accreditation standards (details of which are contained in the Unofficial Report of Major Actions), the Commission also:

  • Continued its work to obtain sole authority to set and manage its annual operating budget
  • Set domestic and international fees for 2020 (details are available on the Fees webpage)
  • Considered and acted upon site visitor nominations

I was honored to be elected Chair by the Commissioners for the remainder of the 2018-2019 term. Subsequently, CODA elected Dr. Jeffery Hicks as Vice-Chair for the same term. I congratulate Dr. Hicks on his appointment, and I am grateful to Commission members for their confidence in me. With commitment and vision, I dedicate myself to moving the process of dental accreditation forward through CODA’s important work.

Sincerely,
Dr. Arthur C. Jee, Chair, Commission on Dental Accreditation (2018-2019)

Winter 2019 Commission Meeting Highlights

This year’s Winter 2019 Meeting was held on February 7-8, 2019. The Unofficial Report of Major Actions provides a summative review of the major activities during this meeting. 

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Major Actions of Interest to All Accredited Programs

The Commission reviewed accreditation reports and took 369 accreditation actions on dental, advanced dental, and allied dental education programs and recorded twelve (12) mail ballots on dental, endodontics, general practice residency, dental assisting and dental hygiene education programs. Accreditation Status Actions can be found on the Commission’s website.

One (1) advanced education in pediatric dentistry, one (1) general practice residency, one (1) endodontics, one (1) periodontics, one (1) maxillofacial prosthetics, one (1) oral and maxillofacial pathology, one (1) orofacial pain, one (1) prosthodontics, one (1) advanced education in general dentistry (12-month), one (1) advanced education in general dentistry (24-month), and four (4) dental assisting programs received a formal warning that accreditation will be withdrawn in August 2019 unless the requested information, demonstrating compliance with the accreditation standards or Commission policy, is submitted prior to that time.

The Commission affirmed the reported voluntary discontinuance effective date or planned closure date of eight (8) dental assisting, three (3) dental hygiene, one (1) dental laboratory technology, one (1) general practice residency, and one (1) periodontics education programs, at the request of their respective sponsoring institutions.

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Additional Commission Actions of General Interest

Updates: Elimination of “Specialty” Terminology

At its February 2, 2018 meeting, the Commission on Dental Accreditation took action to remove the word specialty from all CODA documentation, as well as its website, and instead use the term advanced dental education for disciplines beyond predoctoral dental education.

In January 2019, the Commission published all revised documents to its website.  Updates, as well as a running Q & A, can be accessed by visiting the main Accreditation Updates page on the CODA website. 

Administrative Fee Regarding Privacy and Data Security Policy

As stated in the Privacy and Data Security Summary for Institutions/Programs document (found on this page): to protect the privacy of individuals and to comply with applicable law, the Commission on Dental Accreditation prohibits all programs/institutions from disclosing in electronic or hard copy documents provided to CODA or CODA volunteers, other than on-site during a site visit, certain personally identifiable information; generally, this includes Protected Health Information [PHI] that would be protected under the Health Information Portability and Accountability Act (HIPAA), and Sensitive Personally Identifiable Information [PII] that would be protected under state data breach laws.

The Commission assesses a $4,000 administrative fee to programs or institutions that do not comply with CODA’s privacy and data security policy. This fee is assessed per program / per occurrence.

Please monitor any and all submissions to the Commission for potential non-compliance with CODA’s Privacy and Data Security Policy. Visit the Commission's Privacy and Data Security Policy page for complete information.

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UPCOMING COMMISSION HEARINGS, EVENTS AND MEETINGS

Proposed Standards Circulated for Public Comment are due June 1, 2019, or December 1, 2019, as applicable. Read Hearings on Standards/Comments Due for the list of standards open for comment and their respective due dates.

2019 American Dental Education Association (ADEA) Annual Meeting Hearing on Standards

The Commission will conduct a hearing on accreditation standards at the 2019 American Dental Education Association (ADEA) Annual Session on Saturday, March 15, 2019 in Chicago, IL. The agenda and other information are available on the Hearings on Standards/Comments Due page.

Summer 2019 Commission on Dental Accreditation Meetings:
  • Review Committee Meetings – July 8-12, 2019
  • Commission Meeting – August 1, 2019 (Closed Session) and August 2, 2019 (Open Session)
    • Please note: the Open Session will begin at 8:30am, with a light breakfast served at 8:00am. These times are different than prior meetings.

For a more comprehensive list of all upcoming meeting dates, read Review Committee and CODA Meeting Dates.

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CODA EXTRA

Dr. Loren J. Feldner
1960 – 2019


image of Loren Feldner, CODA chair

Dr. Loren J. Feldner, chair of the Commission on Dental Accreditation (CODA), passed away unexpectedly on January 17, 2019. 

In an ADA News article, Dr. Arthur C. Jee, interim CODA chair, commented that "Dr. Feldner’s dedication to dental education and accreditation was expressed in his leadership and commitment to the work of the Commission.  Loren’s enthusiastic approach to CODA’s mission and his professional and collegial engagement with fellow Commissioners will be missed tremendously.”

Among Dr. Feldner’s many contributions to dentistry through the years, he also served on the Commission on Dental Accreditation from 2015 until his death in January, and was elected as the Commission’s chair in summer 2018.  During his time with CODA, Dr. Feldner served on the Review Committee on Dental Assisting Education, and chaired the Standing Committees on Finance and Quality Assurance and Strategic Planning.  Dr. Feldner also served as a CODA Commissioner on the ADA-CODA Relationship Workgroup. 

At its Winter 2019 Meeting, Commission members elected Dr. Jee to serve as Chair, and Dr. Jeffery Hicks to serve as Vice-Chair, for the remainder of the 2018-2019 term.

Call for Review Committee Nominations

CODA requests nominations to fill vacancies for Review Committee roles. You can learn more about all of these positions on the Commission’s Call for Nominations page. Review Committee Nomination Forms are due to CODA staff by June 1, 2019 for consideration at the Commission’s Summer 2019 meeting.

Accreditation is a peer-review process, and CODA volunteers are an integral part of that process. The Commission provides comprehensive training to all its volunteers, so volunteers will be ready to serve when their term begins. In addition, CODA staff is available to support volunteers throughout their term.

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Deadlines for Program Reports

*Deadlines for many Program Change Reports are June 1. Please refer to the Program Changes and Other Report Guidelines page for details. The Commission expects programs to adhere to published deadlines. These deadlines allow sufficient time for the appropriate Review Committees and the Commission to review the report and determine whether the change could impact the program’s potential ability to comply with the accreditation standards. You may also contact Commission staff with specific questions about reports and deadlines.

Anytime       

Applications for programs pursuing CODA accreditation. The first opportunity for the Commission to consider the program, provided 
that the application is in order, could be approximately 12 to 18 months following the application submission date.

May 15, 2019 Deadline for Progress Reports related to Site Visits
June 1, 2019  Deadline for Initial Response to Site Visit Reports
June 1, 2019 Deadline for:
Program Change Report
Request for Authorized Enrollment Report
Sites Where Educational Activity Occurs Report
Teach-Out Report
Other reports for Commission review in Summer 2019

NOTE:  Program reports and documentation must not include Patient Protected Health Information (PHI) or Personally Identifiable Information (PII).  A $4,000 administrative fee will be assessed if a program submits documentation that does not comply with the CODA policy on privacy and data security.  A resubmission that continues to contain PHI or PII will be assessed an additional $4,000 fee. Review the Policy on Privacy and Data Security Summary for Institutions/Programs on CODA’s website. 

Programs are also reminded that they must comply with CODA’s Electronic Submission Guidelines.

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Staff Contact Information

Commission Staff are available to assist you.