Before Your Advanced Site Visit
Approximately 12 months prior to the site visit, the chief executive officer of the institution will receive notification that a site visit is due. At that time, a proposed site visit date will also be presented. It is noted that should an alternative site visit date be desired, the program will have the opportunity to request one. The chief administrative officer of the institution and the program director will receive this notification.
There are a number of forms to be completed and returned to the Commission. These include:
- Confirmation Site Visit form
- Institutional officer's, Program and Program Director(s) data form
- Privacy and Data Security Summary for Institutions
- Evaluation and Operational Policies and Procedures (EOPP)
- Electronic Submission of Self-Study Guides
- Accreditation Standards
- Self-Study Guide
- Site Visitor Evaluation Report (SVER)
- Suggested Site Visit Agenda
- Educational Activity Sites Form
- Previous Site Visit Report (if applicable)
- Transportation and Hotel Information Form
Once the requested information has been received in the Commission office, another mailing will be sent confirming the site visit date. This mailing typically occurs in eight (8) to nine (9) months prior to the site visit. The program director will receive the following information:
- Confirmation of site visit date
- Policy on State Board Participation and Role on Site Visit Team
- State Board Participation Form
- Policy on Site Visitors
- Third Party Comment Posting
- Frequency of Citings
- Site Visitor Screening lists
- Suggested Agenda
- Conflict of Interest Policy (PDF)
Frequency of Citings
The frequency of citings report is included to provide program administrators and faculty with information related to the areas of non-compliance cited by visiting committees of the Commission.
Finally, approximately three (3) months prior to visit, the program receives a final mailing from the Commission which includes:
- Names of participating site visitors
- Instructions for Site Visitors and Documentation of Activities
- Site Visitor's Evaluation Report (SVER)
- 5-year data profile
- Chairman's letter to students/residents
- Post-site visit survey
Single Advanced Dental Education Program Site Visit
When a single advanced dental education program is to be evaluated, the visit will be one-day in length. The site visit committee will be composed of two Commission-appointed site visitors with expertise in the appropriate discipline.
One of the assigned consultants will serve as the chairperson of the visit, will contact the institution/program prior to the on-site review and will lead the opening and closing sessions of the on-site evaluation.
Multiple Advanced Dental Education Programs Site Visit
When more than one advanced dental education program is to be evaluated, the site visit will be 1.5 days in length. The site visit committee will be composed of one Commission-appointed discipline-specific site visitor for each advanced dental education program. The exception to this is in oral and maxillofacial surgery, which will have two (2) discipline-specific site visitors. In addition, a Commission on Dental Accreditation staff member or designated chairperson will also attend the visit. If Commission staff is attending the site visit, they will contact the institution/program prior to the on-site review and will lead the opening and closing sessions of the on-site evaluation. If a designated chairperson is attending the site visit, they will contact the institution/program prior to the on-site review of the program and will lead the opening and closing sessions.
NOTE: If the advanced dental education program is to be evaluated in conjunction with a comprehensive dental school site visit, please refer to the Predoctoral/Comprehensive Dental Education portion of this website for further information.