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ADA 2018 Policies

Registration and Course Cancellation + Refund Policy

Please see below for details regarding refunds based on time of request. Name substitutions and course transfers are not permitted. 

You may email your request to ada@experient-inc.com or by fax to 888.772.1888. Registration and course cancellation/refund requests must be in writing and accompanied by all registration materials, including badges and tickets, if received. Please send materials to:

ADA 2018
5202 Presidents Ct., Suite 310
Frederick, MD 21703

Prior to Advanced Registration Deadline (9/21/2018)

Course Cancellation
      Requests to cancel or change a course with no penalty must be received on or before Friday, September 21, 2018. 

Full Registration & Course Cancellation
      Requests to cancel a full registration for a full refund, less a $10 processing fee, must be received on or before Friday, September 21, 2018.
      Exceptions will not apply. 

Between Advanced Registration Deadline and Start of ADA 2018 (9/22/2018 – 10/17/2018)

Course Cancellation
      Refund requests for fee lectures will be granted a 50% refund less a $10 processing fee.
      Refund requests for hands-on workshops and cadaver courses will not be granted.

Full Registration & Course Cancellation
      Refund requests for fee lectures will be granted a 50% refund less a $10 processing fee.
      Refund requests for hands-on workshops and cadaver courses will not be granted.
      Refund requests for registration fee will not be granted.
      Exceptions will not apply. Refunds will be issued no later than December 2018.

No refunds will be accepted or granted after the start of ADA 2018 on Wednesday, October 17 - including absences due to illness, late arrivals, weather, parking difficulties or other reasons.

Onsite Registration Rules and Regulations

  • Photo identification is required to register onsite.
  • No dentist (practicing or non-practicing) may be registered as a guest or in any category other than member or nonmember dentist.
  • Attendees who did not register in advance may do so at the on-site registration desks by completing a registration form, providing the appropriate credentials and paying the required registration fee.

The following regulations govern onsite U.S. attendee registration at the ADA annual meeting:

  • ADA members must show a current-year American Dental Association membership card either as an active, life, retired, honorary, associate or provisional member.
  • U.S. Dentists and Certified Graduate Students who are non-members and are attending the annual meeting for the first time must show proper identification and are eligible for a special registration fee. Nonmembers who did not attend annual meeting during the years 2005-2017 may register at the special reduced one-time fee.
  • ASDA members must show a current membership card of the American Student Dental Association. U.S. students who are not members of ASDA must show proper student identification.
  • U.S. attendees that do not qualify for any of the dental team or allied health categories must register as a U.S. Guest.
  • All children under 18 years of age may register without a fee if registered with a paying attendee.

The following regulations govern onsite international registration at the ADA annual meeting:

  • All international registrants (those not from U.S., Puerto Rico, Guam or the U.S. Virgin Islands) must register as the proper international registration code.
  • International Undergraduate Dental Students must provide a copy of their student identification card or a letter from their school as documentation of their undergraduate status when registering.
  • Only the parents, spouse or children over 18 years of age of an international dentist who is registering will be allowed to register as a Guest.
  • All children under 18 years of age at the time of the annual meeting may register without a fee when registering with a paying attendee.
  • No dentist (practicing or non-practicing) may be registered as a guest or in any category other than member or nonmember dentist.