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Task force studies ADA Library

Report due to Board in June

April 15, 2013

By Judy Jakush, ADA News staff

The ADA Library Task Force wants members to know that in keeping with Resolution 159H-2012, the group is investigating the options that will ensure that the ADA Library provides members value now and well into the future.

“Of crucial importance” emphasized Dr. Joseph Hagenbruch, ADA 8th District Trustee and chair of the ADA Library Task Force, “the group feels that it is absolutely imperative to first clarify that the ADA Library is not closing. The 2012 ADA House of Delegates has asked that the appropriate ADA agency develop a transition plan for presentation to the 2013 ADA House of Delegates regarding budget-conscious, sensible, responsible and sustainable options that would not only preserve ADA periodicals, collections, other materials and services, but also embrace new technology, such as digital collections and electronic capabilities.

“The ADA House of Delegates will have an opportunity to decide on an actual increase in the number of benefits that the ADA Library will offer the membership,” continued Dr. Hagenbruch, “but also ensure that the various ADA departments that are heavily reliant on the ADA Library for various services, mechanisms and material will always have what is needed to be effective, remain knowledgeable and efficient.”

He said the task force is committed to the ADA Library's unique collections. “This includes very rare, historical and valued property—such as books, journals, artwork, one-of-a-kind gifts and numerous awards, just to name a few. It is the task force's hope that one day plans could be developed to display, in a visible location, many of the Library's uniquely rare collections and prized possessions that have seldom been seen by members,” Dr. Hagenbruch noted.

At the Annual Session in October 2012, the House passed Res. 159H-2012, which states: Resolved, that the library collections and physical space be maintained without disposition in 2013 and that appropriate agencies develop a transition plan for the library to be reported to the 2013 House of Delegates.

In response, the Library Task Force was appointed by Dr. Robert Faiella, ADA president. The group has met twice at ADA Headquarters as well as holding a number of telephone conference calls. Besides Dr. Hagenbruch, the group consists of Drs. Joseph P. Crowley, ADA 7th District trustee; Gary Roberts, ADA 12th District trustee; Hal Fair, ADA 16th District trustee; and Dr. Anthony Ziebert, ADA senior vice president, education and professional affairs.

Their charge has led them to meet in person or via teleconference with librarians at dental and medical schools as well as with other experts in the field; to direct the inventory of ADA Library holdings by category, including determining whether an item was unique to the ADA or held by other collections; to meet with Library users, including members of the ADA, its staff, the public and other stakeholders to precisely assess how and by whom ADA library services are used.

“The principal aim of the task force is to create a transition plan that includes updates of the ADA Library material, services and technology to better reflect a caliber consistent with contemporary library standards and which meets or exceeds member expectations, while at the same time adhering to the proposed budget limits,” said Dr. Hagenbruch.

The task force is charged with submitting the report of its findings and recommendations to the ADA Board of Trustees at its June meeting.

“It is premature to discuss any details of the draft proposal at this time, because it is not finished,” Dr. Hagenbruch stated. “Release and transmittal of the plan to the members of the 2013 House of Delegates will likely follow soon after the June Board of Trustees meeting. In that vein, and fully mindful of the necessary, imposed economic constraints, the task force hopes to sufficiently inform and engage the Board, delegates, alternate delegates, councils, member dentists and everyone else relative to the incredible possessions and collections, wealth of knowledge and abundance of opportunities that can possibly exist and be accessible with the accompanying expectation of an exceedingly bright ADA Library future.”