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New form required for new hires

March 14, 2013

By Craig Palmer, ADA News staff

Washington—Dr. Douglas B. Torbush expects to hire a hygienist in June and is “very interested” in the new Form I-9 announced by the Department of Homeland Security's U.S. Citizenship and Immigration Services. “I have not had to hire anyone in such a long time that I was somewhat at a loss when I found that the I-9 form is now required for all new hires,” he said.

Employers must use the new Form I-9 immediately for all new hires, said the USCIS March 8, 2013 Federal Register notice. Prior versions of Form I-9 can no longer be used effective May 7, 2013. Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

“All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States,” the USCIS said. “This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. On the form an employee must attest to his or her employment authorization. The employee must also present his or her employer with acceptable documents evidencing identity and employment authorization.”

There is no fee for completing Form I-9 and the form is not filed with the USCIS or any government agency. However, employers are responsible for completing and retaining the form for a designated period and making it available for inspection by authorized government officers.

Additional information is available in documents posted at http://www.usc, including the USCIS I-9, Employment Eligibility Verification form (PDF), which also offers links to the new Form I-9, a Spanish version for employers and employees in Puerto Rico only and a handbook for employers with guidance for completing Form I-9.